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Are you a proactive, detail-oriented professional ready to make a real impact at the executive level? We’re hiring an Executive Assistant to join our team. This is your chance to work closely with our Board of Directors, Managing Directors, and Cluster Directors, driving efficiency and creating seamless support for our leadership team.

Why Join Us?

In this role, you can impact our organization meaningfully while enjoying a supportive and flexible work environment.

As an Executive Assistant, you’ll be at the heart of our operations, ensuring our leaders can focus on strategy and growth. Your ability to manage complex schedules, craft compelling presentations, and oversee vital tasks will be instrumental to our success. This is more than just a role—it’s an opportunity to partner with senior leaders and contribute to the future of our organization.

What We’re Looking For:

• A proven multitasker who thrives in a fast-paced environment;
• Strong interpersonal skills to build trust and credibility across all levels;
• Exceptional organizational skills with an eye for detail and a proactive mindset;
• Adept at handling confidential information with the utmost discretion;
• A natural leader who anticipates needs and acts independently to solve problems;

What You’ll Gain:

• A pivotal role within a supportive and high-performing team;
• Opportunities to collaborate with senior leaders and shape strategic initiatives;
• The chance to grow and excel in an environment that values innovation and excellence;

Key Responsibilities:

• Completes a broad variety of general administrative tasks;
• Managing an extremely active calendar of appointments: plans, coordinates and ensures the CXO's schedule is followed and respected;
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access of time and office;
• Communicates directly, and on behalf of the CXO, with other senior management members;
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CXO, including those of a sensitive or confidential nature;
• Determines appropriate course of action, referral, or response;
• Provides a bridge for smooth communication to all stakeholders;
• Demonstrating leadership to maintain credibility, trust and support with senior management staff;
• Works closely and effectively with the CXO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately;
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CXO updated;
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CXO, some of which may have organizational impact;
• Successfully completes critical aspects of deliverables with a hands-on approach;
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending meetings where required;
• Assists in coordinating the agenda of senior management team meetings and off-sites;
• Facilitates cross-divisional coordination of tasks, deliverables and adherence to strategy;
• Assists senior management members with travel arrangements, lodging, and meal planning as needed;
• Maintains discretion and confidentiality;

We care about your well-being and professional growth. Here’s what we offer to make your experience with us truly rewarding:

Work-Life Balance: Enjoy flexible hours, the option to work from home, 5 weeks of vacation, 3 health days, and an extra day off to celebrate our company’s anniversary.

Benefits Package: Take advantage of up to 1000€ in flexible benefits (Benefit Plus) that you can use for things like technology, multi-sport card, beauty, sports, travel, health services, or even pension contributions.

Rewards & Development: Earn up to 1000€ for referring a new colleague, access over 5,000 courses, join online language lessons, and enjoy performance-based bonuses. You’ll also have a personal budget to choose courses or conferences that help you grow professionally.

Supportive Environment: Take a day off to volunteer, use our free anonymous psychological counseling service, and enjoy access to our company’s products.

Modern Workplace: Work in a comfortable office with ergonomic furniture, a sunny summer terrace, and plenty of perks like free coffee, tea, and fresh orange juice daily. Our office is pet- and kid-friendly, has no dress code, and offers a discount at the on-site restaurant. You can also park nearby at a discounted rate.

Community & Well-Being: Join in on philanthropy projects, where you can support a charity or non-profit organization of your choice with company-matched donations. Have fun at our team-building events, hackathons, Christmas parties, or summer celebrations.

Diversity & Inclusion: We’re committed to creating a workplace where everyone feels welcome, with fair recruitment practices that offer opportunities to all.