BACK OFFICE ASSISTANT
O pozici
Executive Assistant & Project Coordinator
We are seeking a detail-oriented, proactive Executive Assistant & Project Coordinator to support the Space Division team at VZLU AEROSPACE. This role will provide comprehensive administrative and project support to help manage day-to-day operations, improve team efficiency, and ensure smooth project execution.
About VZLU AEROSPACE
The VZLU AEROSPACE is at the forefront of satellite technology development, successfully creating advanced Attitude and Orbit Control Systems for satellites as well as integrating whole satellites and leading complex satellite missions. We foster a collaborative environment where innovation and creative problem-solving are encouraged, with a focus on pushing the boundaries of what small satellites can achieve.
Key Responsibilities
Project Support
Coordinate with team members across different projects
Assist with resource allocation and procurement processes
Help maintain project plans, process compliance and documentation
Fill timesheet and manage evidence of material usage
Support presentation preparation for internal and external audiences
Administrative Support
Organize meetings, prepare agendas, and take meeting minutes, follow up on action items
Assist with business travel arrangements including accommodation and transportation
Help with employee attendance tracking
Provide administrative assistance to the department heads
Take care of meeting rooms, office supplies, and kitchen supplies
Provide refreshments for visitors during meetings
Assist with event organization and coordination
Required Skills
Exceptional organizational and time management abilities
Strong attention to detail and accuracy
Proficiency with office software
Excellent written and verbal communication skills in Czech and English
Ability to prioritize and manage multiple tasks simultaneously
Proactive problem-solving approach
Discretion when handling confidential information
Your advantage will also be:
Proficiency with project management software
Basic understanding of technical project workflows
Personal Attributes
Self-motivated with the ability to work independently
Adaptable to changing priorities and deadlines
Comfortable supporting a team that balances creativity with technical precision
Diplomatic and professional demeanour
Patient and service-oriented attitude
Ability to thrive in a dynamic, innovation-focused environment
What We Offer
Work on cutting-edge space technology projects with a direct impact on real missions
Access to advanced software and satellite control systems
Participation in national and international space projects
Possibility of further qualification growth in the system of career education according to the position held
Stable working background, access to top technologies
5 weeks of vacation, meal allowance, allowance for supplementary pension insurance, allowance for leisure activities
Location of work in Prague, Czech Republic
If you are interested in this job position, please send your CV to our HR manager.
Tereza Ducháčová, HR manager - duchacova@vzlu.cz