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Do you have experience in project coordination or PMO and enjoy keeping track of timelines, tasks, and priorities? For our client in the international pharmaceutical sector, we are looking for a P&O Project Coordinator / PMO to support a Payroll and Time & Attendance vendor change initiative.

You will serve as a key link between HR, IT, vendors, country teams, and project leadership. Your role will involve maintaining visibility into project progress, coordinating activities, and preparing materials to support decision-making. You will report directly to the Program Lead.

What will you be responsible for?

• Supporting project managers and the Program Lead in developing and maintaining integrated project plans.
• Coordinating activities across teams and tracking timelines, milestones, deliverables, and dependencies.
• Organizing project meetings, workshops, and Steering Committee meetings, including preparing materials and following up on action items.
• Preparing regular and ad hoc status reports, dashboards, presentations, and executive summaries.
• Consolidating updates from workstream leads and highlighting risks, decisions required, and upcoming milestones.
• Maintaining RAID logs covering risks, assumptions, issues, and dependencies, and tracking decisions and approvals.
• Monitoring risk mitigation actions and escalating obstacles or potential delays in a timely manner.
• Coordinating communication between HR, IT, vendors, and country teams.
• Supporting project communications, training, and readiness activities to ensure a smooth transition into business operations.
• Keeping project documentation up to date and supporting audit readiness and compliance activities as required.

What are we looking for?

• Approximately 3–7 years of experience in project coordination, PMO, project management, HR transformation, or business operations.
• Experience working on complex projects or programs involving multiple departments and teams.
• Experience supporting governance and decision-making forums and working with senior stakeholders.
• Proficiency in Microsoft Excel, PowerPoint, and SharePoint.
• A bachelor’s degree in Human Resources, Business Administration, Project Management, Information Systems, or a related field.
• The ability to consolidate information, develop clear presentations, and communicate effectively with different stakeholder groups.
• Strong attention to detail, a structured approach, and the ability to manage multiple priorities simultaneously.
• A proactive, self-directed approach and a strong sense of ownership.

What would be an advantage?

• Familiarity with HR processes and systems, particularly Payroll and Time & Attendance.
• Experience with Microsoft Project, OnePlan, Smartsheet, Jira, or other project management tools.
• Experience in workshop facilitation, risk assessment, and process improvement.

What do we offer?

• The opportunity to contribute to an international HR project in the pharmaceutical sector.
• A hybrid working model – 3 days per week remote and 2 days in the office in Prague 4, Pankrác.
• An individual annual bonus equivalent to approximately 1–2 months’ salary.
• 25 days of annual leave and 4 sick days.
• Meal vouchers worth CZK 110 per working day.
• A fully covered MultiSport card.
• Additional days off during the Christmas period, according to the company calendar.
• A work laptop.

Interested in this opportunity? Send us your CV, and we will be happy to discuss the role with you in more detail.